How Strategic Sourcing Can Save Your Facility Money
Here are some of the perks of sourcing strategically and why partnering with an experienced vendor can be beneficial to your organization.
Why Strategic Sourcing?
First off, employing strategic sourcing processes introduces competition and can lower purchase prices. Furthermore, when partnering with a professional vendor, you may be introduced to sourcing options not previously explored that are more cost effective. Strategic sourcing can also help support disciplined growth by consolidating your organization’s supply base, leading to even more savings.
How It Works
To ensure the process works, it’s important that first a pool of qualified suppliers is identified. A successful methodology sources and evaluates suppliers based on cost, quality, and services provided.
Category Intelligence
Encompass Onsite provides many years of experience in many--if not all--facility maintenance fields, which brings unique category intelligence to all sourcing decisions. We provide your organization with invaluable guidance for both developing the request for proposal, giving insight into how the work needs to be performed, and evaluating the proposals received from outsourced providers. EO also advises facility managers and executives on what is needed for a successful outsourcing effort, based on your company's critical priorities (less expensive service, better technology, faster service and/or best practice applications), and helps weigh evaluation criteria (experience, customer satisfaction, cost, innovation, and/or technical methodology).
Spend Visibility
To maximize the value from suppliers, we look into spend, processes and performance. We review metrics that drive improved process efficiency and cost savings and analyze your facility’s past spend to plan a direction for the future. Studies have found that when it comes to effective spend visibility:
- The incremental value achieved is real and substantial, ranging from 3.6% to over 20% of spend.
- Numerous qualitative benefits, such as empowerment of procurement, relationship continuity, and streamlined billing processes add to the net benefit.
According to Ariba, “Visibility should extend beyond simply showing who purchased what from whom. Maximum value is obtained by looking into procurement and sourcing processes to identify bottlenecks, and by measuring the performance of buyers and suppliers.”
Conclusion
Ultimately, Encompass Onsite’s strategic sourcing team leverages its expertise to ensure we develop the ideal program for your organization. We’ll collaborate with your internal teams to ensure that:
- Efficiencies are achieved
- The scope of work is based on high service levels that minimize disruptions
- Providers and the scope of work are consolidated
- We negotiate the best-in-class pricing and agreements
- We develop a continuous improvement program that ensures sustainable results from your suppliers going forward
Ready to take the next step? Contact us to learn more.
But Wait There's More!
Healthcare Case Study
Hospitals that service civilly and forensically committed patients require outstanding levels of janitorial service as well as expertise in medical compliance and infectious disease control. Our in-house Healthcare Director of Operations, well-trained managers on-site and EVS workers who function as part of the patient care team have made this account a success. Our proprietary software platform, Encompass One, helps manage staffing and quality control while providing required compliance data. Encompass has consistently earned Excellent ratings from the Joint Commission Surveys conducted under the auspices of the Florida Agency of Healthcare Administration and are the gold standard for quality for non-government healthcare facilities.
University Case Study
Long-term relationships are built on communication and trust. Read how a decade-long account matured into a seamless partnership with a sense of united purpose and mutual respect. Discover how a “one team” mentality can mutually benefit both the service provider and the customer.
National Bank Case Study
A 200+ branch bank was expanding its reach rapidly and looking for a provider with a proven track record of successfully scaling with a rapidly growing company. We were able to lean on our strong network of professional partners to expedite recruitment and training and were fully staffed up and onboarded prior to the start of our contract. We were the bank’s first Systems Integrated Service Provider, syncing its internal CMMS with our Encompass One platform, instantly providing the ability to digitally issue and track work tickets, confirm quality of completed orders and provide feedback in real time. In response to our performance, the customer increased our scope of work from 13 to 33 sites within two months.
State Hospital Case Study
This extensive inpatient psychiatric hospital complex needed to improve staffing, cleanliness and state and federal mandated standards. We transformed its cleaning and quality standards by incorporating our proprietary software platform to monitor staffing, quality and track KPI. We also integrated our in-house health care compliance expert into their Compliance and Infection Control Team to improve patient outcomes and quality reviews. Read how we turned things around for this large, vital behavioural healthcare facility.
